Legal Office Clerk Certificate    Click here to request more info

Program Contacts

Instructional Specialist Holly Molina (928) 776-2295
Program Director Michael Davis (928) 717-7938
Instructional Specialist Mitzi Martin (928) 776-2157
Dean Jill Fitzgerald (928) 776-2277

Quick Facts

About the Legal Office Clerk Certificate

The Legal Office Clerk certificate is designed to prepare students for entry-level clerical positions in law offices.

Note: The student is expected to have mastered basic keyboarding skills before beginning this program.


This certificate is not eligible for Federal Financial Aid. To explore other financial aid opportunities, please visit the YC Answer Center.


Program Outcomes

Upon successful completion of the Legal Office Clerk Certificate program, the learner will be able to:


  1. Use computer applications including word processing, database, spreadsheet, presentation, and internet skills for the law office setting.  (CSA 140, LAW 102, LAW 107)
  2. Define legal terms and describe legal principles in the areas of tort, contract and criminal law.  (LAW 100, LAW 107)
  3. Describe basic court systems and court procedures.  (LAW 100, LAW 107)
  4. Create, format, revise, and print letters, memos, tables, and legal documents.  (BSA 225, CSA 140, LAW 102, LAW 107)
  5. Perform standard office practices including office communications, telephone skills, mailing methods, time management and prioritizing. (BSA 225, LAW 107)
  6. Apply office-related professional etiquette skills. (BSA 225, LAW 107)
  7. Use multi-tasking and initiative techniques. (BSA 225, LAW 102, LAW 107)
  8. Describe legal office procedures. (LAW 100, LAW 107)
  9. Complete law office billing.  (LAW 102, LAW 107)
  10. Use filing systems as they pertain to the legal office.  (BSA 225, LAW 102, LAW 107)
  11. File legal documents with the courts using docketing procedures.  (LAW 107)
  12. Identify confidentiality requirements as set forth in the Ethics Rules.  (LAW 101, LAW 107)
  13. Use the Harvard Law Review Bluebook uniform system of legal citations.  (LAW 107)



Program-Specific Requirements

Course Course Title Hours
BSA225 Admin Professional: Office Mgt

BSA 225. Administrative Professional: Office Management (3). Office management including management of administrative office resources, supervision and staffing issues, and filing and records management practice. Three lecture.

1. Office and digital technologies
2. Project and task management
3. Management skills
4. Interpersonal communication
5. Career development

1. Utilize business applications, online resources, and critical office technologies. (1)
2. Evaluate workloads, prioritize and plan tasks in order to meet organizational objectives. (2)
3. Determine knowledge and skills that provide management support at the highest levels. (3)
4. Design effective and functional communications for use in a business environment. (4)
5. Analyze career opportunities for Administrative Professionals in all types and sizes of companies. (5)

CSA140 Microsoft Word

CSA 140. Microsoft Word (2). Practical application of Microsoft Office Word using the Windows Operating System. Two lecture.

1. Document creation, formatting and editing
2. Headers, footers, page numbers, Styles and Themes
3. Templates, complex tables, charts and graphics
4. Linking to other documents
5. WordArt, textboxes, pull quotes and Smart Art
6. Forms, form letters and mail merge
7. Footnotes, endnotes, outlines, table of contents and indexes

1. Create documents using basic and advanced formatting. (1-8)
2. Create templates, merged documents and forms. (3,5)
3. Create documents with WordArt, Smart Art, Graphics, Tables and charts, (3-4)
4. Create research papers using Microsoft Word. (1,2,7)

LAW100 Intro to Paralegal Studies

LAW 100. Introduction to Paralegal Studies (3). Introduction to the role of the paralegal in the legal system, including the federal and state court systems, ethics, regulation and professional responsibility, legal analysis, research and basic legal concepts. Includes professional development and job search strategies. Three lecture.

1. Introduction to the paralegal profession
a. History
b. Education
c. Skills
2. Careers in the legal community
3. The regulation of legal professionals
4. Ethics and professional responsibility
5. Introduction to law
a. Sources
b. Court system and alternative dispute resolution
c. Fundamental legal concepts
6. Civil and criminal litigation and procedures
7. Legal analysis and writing
8. Legal research

1. Describe the American judicial system and the responsibilities of the various court systems.
2. Distinguish between civil and criminal litigation, and describe the stages of litigation.
3. Describe and explain basic concepts of law.
4. Apply legal analysis to the briefing of cases and problem solving.
5. Define the issues of the paralegal profession, and discuss professional development and job search strategies.
6. Apply principles of ethics and professional responsibility to specific scenarios.

LAW101 Legal Ethics & Prof Respnsblty

LAW 101. Legal Ethics and Professional Responsibility (1). State and national ethical codes and rules of professional responsibility, ethical dilemmas and methods for researching answers, professionalism, and the unauthorized practice of law. One lecture.

1. Codes of ethics and rules of professional responsibility
2. Regulation of lawyers and non-lawyers
3. Ethical dilemmas
4. Methods for researching answers to ethical dilemmas
5. Professionalism
6. Unauthorized practice of law

1. Identify state and national codes of ethics and rules of professional responsibility.
2 Delineate regulations pertaining to lawyers and non-lawyers.
3. Describe ethical dilemmas.
4. Research answers to ethical dilemmas.
5. Identify best practices representing professionalism.
6. Analyze statutes and rules relating to the unauthorized practice of law.

LAW102 Legal Computer Applications

LAW 102. Legal Computer Applications (3). Introduction to, and advanced application of, computer software applications used in a law office and the business community. Includes computer research tools, e-mail, application of general office management software to the legal environment, ethical considerations, and law office practice concepts, time and billing, calendaring, and docket control, case management, document management, litigation support, computer research tools, and ethical considerations.. Prerequisite: CSA 140. Three lecture.

1. Computer hardware and software; concepts of law office management
2. Software programs for law office management including computer research, e-mail, and application of general office management software to the legal environment
3. WESTLAW and Internet research
4. Complex legal documents
5. The law office and law practice of the 21st century
6. Ethical considerations and basic law office practice concepts
7. Electronic presentation software
8. Software programs for time and billing, calendaring and docket control, case management, document management, litigation support, general office management, and computer research tools, Westlaw, and internet research

1. Explain the use of technology in the practice of law and in the management of the law office. (1-5,7)
2. Identify a variety of computer tools available to assist the legal professional in the performance of daily tasks. (1-3,5,7)
3. Identify, explain and prepare research strategies in the use of WESTLAW and Internet research. (3)
4. Describe the application of general office management software packages to the legal environment (e.g., word processing, database management, spreadsheets, and presentation software) and prepare complex legal documents. (2,4,7)
5. Use legal software applications packages: standard Internet browser to conduct Internet research; WESTLAW and other legal specific software; general office management software. (2-5,7)
6. Find, evaluate and summarize new and emerging software and hardware technologies for the law office. (2,3,5)
7. Identify and explain ethical concerns relating to technology and the practice of law. (6)
8. Design an electronic slideshow using presentation software. (7)
9. Manage information by applying legal software applications packages to law office situations, which may include: Timeslips or Verdict software; Amicus Attorney or Abacus software; Summation Blaze, InData, Trial Director, or DiscoverFY software; PCLaw; and other legal-specific software as appropriate and available. (8)

LAW107 Law Office Management

LAW 107. Law Office Management (3). Processes and standards of law office management including record keeping, timekeeping, billing, calendaring and docket control. Emphasis on the principles and practices of law office management for manual and automated systems. Three lecture.

1. The field of law office management, standard office practices, time management and professionalism
2. Filing systems
3. Records management, classification, storage, retention, transfer and retrieval
4. Law office letters, memos, reports, table and legal documents
5. Filing legal documents with the courts
6. Timekeeping and billing
7. Calendaring and docket control
8. Confidentiality
9. Harvard Law Review Association Bluebook uniform system of legal citations

1. Employ principles of law office communication, time management, multi-tasking and initiative. (1)
2. Use filing systems as they pertain to the law office. (2)
3. Create, store, retrieve, retain and dispose of law office records using paper and paperless techniques. (3)
4. Select and use equipment and supplies for various records systems. (3)
5. Create, proofread, punctuate, format, revise and print law office letters, memos, reports, tables and legal documents. (4)
6. File legal documents with the courts. (5)
7. Carry out the mechanics of timekeeping and billing. (6)
8. Manage calendars and perform docket control procedures. (7)
9. Maintain law office confidentiality. (8)
10. Use the Harvard Law Review Association Bluebook uniform system of legal citations. (9)


Note:  It is always best to discuss educational and career goals with an academic advisor prior to enrolling in any courses.  Learn more about Academic Advising.