Legal Office Clerk Certificate Click here to request more info


Program Contacts

Instructional Specialist Holly Molina (928) 776-2295
Program Director Michael Davis (928) 717-7938
Instructional Specialist Mitzi Martin (928) 776-2157
Dean Jill Fitzgerald (928) 776-2277

Quick Facts


About the Legal Office Clerk Certificate

The Legal Office Clerk certificate is designed to prepare students for entry-level clerical positions in law offices.

Note: The student is expected to have mastered basic keyboarding skills before beginning this program.

 

This certificate is not eligible for Federal Financial Aid. To explore other financial aid opportunities, please visit the YC Answer Center.

 

Program Outcomes

Upon successful completion of the Legal Office Clerk Certificate program, the learner will be able to:

 

  1. Use computer applications including word processing, database, spreadsheet, presentation, and internet skills to the law office setting.  (LAW 105)
  2. Define legal terms and describe legal principles in the areas of tort, contract and criminal law.  (LAW 100, LAW 107)
  3. Describe basic court systems and court procedures.  (LAW 100, LAW 107)
  4. Create, format, revise, and print letters, memos, tables, and legal documents.  (CSA 140, LAW 105, LAW 107
  5. Perform standard office practices including office communications, telephone skills, mailing methods, time management and prioritizing. (BSA 111 or BSA 112 or BSA 113, LAW 107)
  6. Apply office-related professional etiquette skills. (LAW 107)
  7. Use multi-tasking and initiative techniques. (BSA 111, or BSA 112, or BSA 113, LAW 107)
  8. Describe legal office procedures. (LAW 100, LAW 107)
  9. Complete law office billing.  (LAW 105, LAW 107)
  10. Use filing systems as they pertain to the legal office.  (LAW 107)
  11. File legal documents with the courts using docketing procedures.  (LAW 107)
  12. Maintain confidentiality as prescribed in Canons of Ethics.  (LAW 101, LAW 107)
  13. Use the Harvard Law Review Bluebook uniform system of legal citations.  (LAW 107)

 

 

Program-Specific Requirements

Course Course Title Hours
BSA111 Creative Leadership

COURSE DESCRIPTION:
BSA 111. Creative Leadership (1). Lead, motivate and inspire your team with creative leadership. One lecture.

COURSE CONTENT:
1. Motivate and recognize employees.
2. Benefits of humor in the workplace.
3. Create a work atmosphere that stimulates innovation.
4. Positive and negative thinking.

LEARNING OUTCOMES:
1. Identify ways to motivate and recognize employees. (1)
2. Discuss the benefits of humor in the workplace. (2)
3. Identify ways to create a work atmosphere that stimulates innovation. (3)
4. Create an action plan to recognize negative and promote positive thinking in the workplace. (4)

1
OR BSA112 Lead: Juggling Mult Priorities

COURSE DESCRIPTION:
BSA 112. Leadership: Juggling Multiple Priorities (1). Basic techniques to increase team collaboration. How effective leaders spend their time. One lecture.

COURSE CONTENT:
1. Leadership principles.
2. How leaders increase collaboration among their team.
3. Time management
4. Urgency addiction

LEARNING OUTCOMES:
1. Identify skills of effective leaders. (1)
2. Apply team-building strategies. (2)
3. Apply time management strategies. (3)
4. Explain urgency addiction. (4)

1
OR BSA113 Leading Out Loud

COURSE DESCRIPTION:
BSA 113. Leadership Communication: Leading Out Loud (1). Speaking skills and communication techniques for leaders. One lecture.

COURSE CONTENT:
1. Speaking skills of leader/communicator.
2. Oral communication delivery techniques.
a. Informative
b. Impromptu
c. Vision

LEARNING OUTCOMES:
1. Identify skills of leaders/communicators. (1)
2. Analyze and discuss communication delivery techniques to enhance leadership development. (2)
3. Apply oral communication delivery and presentation techniques. (2)
a. Informative
b. Impromptu
c. Vision

1
CSA140 Microsoft Word

COURSE DESCRIPTION:
CSA 140. Microsoft Word (2). Practical application of Microsoft Office Word. Practical application of Microsoft Office Word. Emphasis on creating and formatting content, working with visual content, and organizing documents. Two lecture.

COURSE CONTENT:
1. Text
2. Graphics and Watermarks
3. Headers and Footers
4. Merged Documents
5. Tables and Charts
6. Footnotes and Endnotes
7. Tables of Content and Figures
8. Citations
9. Outlines
10. Templates
11. Forms
12. Web Pages
13. Links and Embeds Between Applications
14. Text and Paragraph Formatting
15. Page Setup
16. Columns
17. Styles

LEARNING OUTCOMES:
1. Create office documents using basic and advanced formatting features. (1-17)
2. Create templates. (10)
3. Create merged documents. (4)
4. Create forms. (11)
5. Create web pages. (12)
6. Create linked or embedded documents. (13)

2
LAW100 Intro to Paralegal Studies

COURSE DESCRIPTION:
LAW 100. Introduction to Paralegal Studies (3). Introduction to the role of the paralegal in the legal system, including the federal and state court systems, ethics, regulation and professional responsibility, legal analysis, research and basic legal concepts. Includes professional development and job search strategies. Three lecture.

COURSE CONTENT:
1. Introduction to the paralegal profession
a. History
b. Education
c. Skills
2. Careers in the legal community
3. The regulation of legal professionals
4. Ethics and professional responsibility
5. Introduction to law
a. Sources
b. Court system and alternative dispute resolution
c. Fundamental legal concepts
6. Civil and criminal litigation and procedures
7. Legal analysis and writing
8. Legal research

LEARNING OUTCOMES:
1. Describe the American judicial system and the responsibilities of the various court systems.
2. Distinguish between civil and criminal litigation, and describe the stages of litigation.
3. Describe and explain basic concepts of law.
4. Apply legal analysis to the briefing of cases and problem solving.
5. Define the issues of the paralegal profession, and discuss professional development and job search strategies.
6. Apply principles of ethics and professional responsibility to specific scenarios.

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LAW101 Legal Ethics & Prof Respnsblty

COURSE DESCRIPTION:
LAW 101. Legal Ethics and Professional Responsibility (1). State and national ethical codes and rules of professional responsibility, ethical dilemmas and methods for researching answers, professionalism, and the unauthorized practice of law. One lecture.

COURSE CONTENT:
1. Codes of ethics and rules of professional responsibility
2. Regulation of lawyers and non-lawyers
3. Ethical dilemmas
4. Methods for researching answers to ethical dilemmas
5. Professionalism
6. Unauthorized practice of law

LEARNING OUTCOMES:
1. Identify state and national codes of ethics and rules of professional responsibility.
2 Delineate regulations pertaining to lawyers and non-lawyers.
3. Describe ethical dilemmas.
4. Research answers to ethical dilemmas.
5. Identify best practices representing professionalism.
6. Analyze statutes and rules relating to the unauthorized practice of law.

1
LAW105 Legal Computer Apps

COURSE DESCRIPTION:
LAW 105. Legal Computer Applications (2). Introduction to computer software and software applications used in a law office and the business community. Includes computer research tools, e-mail, application of general office management software to the legal environment, ethical considerations, and law office practice concepts. Prerequisite: LAW 100 (may be taken concurrently) and CSA 140. Two lecture.

COURSE CONTENT:
1. Computer hardware and software; concepts of law office management
2. Software programs for law office management including computer research, e-mail, and application of general office management software to the legal environment
3. WESTLAW and Internet research
4. Complex legal documents
5. The law office and law practice of the 21st century
6. Ethical considerations and basic law office practice concepts
7. Electronic presentation software

LEARNING OUTCOMES:
1. Explain the use of technology in the practice of law and in the management of the law office. (1-5,7)
2. Identify a variety of computer tools available to assist the legal professional in the performance of daily tasks. (1-3,5,7)
3. Identify research strategies in the use of WESTLAW and Internet research. (3)
4. Describe the application of general office management software packages to the legal environment (ex: word processing, database management, spreadsheets, and presentation software) and prepare complex legal documents. (2,4,7)
5. Use legal software applications packages:
a. Standard Internet browser to conduct Internet research. (2,3)
b. WESTLAW (legal research). (2,3).
c. General office management software (ex: word processing, database management, spreadsheets, presentation software. (1,2,4,5,7)
d. Other legal-specific software as appropriate and available. (2,3,4,5)
6. Find, evaluate and summarize new and emerging software and hardware technologies for the law office. (2,3,5)
7. Identify and explain ethical concerns relating to technology and the practice of law. (6)
8. Design an electronic slideshow using presentation software. (7)

2
LAW107 Law Office Management

COURSE DESCRIPTION:
LAW 107. Law Office Management (3). Processes and standards of law office management including record keeping, timekeeping, billing, calendaring and docket control. Emphasis on the principles and practices of law office management for manual and automated systems. LAW 100 (may be taken concurrently) and CSA 140 (may be taken concurrently). Three lecture.

COURSE CONTENT:
1. The field of law office management, standard office practices, time management and professionalism
2. Filing systems
3. Records management, classification, storage, retention, transfer and retrieval
4. Law office letters, memos, reports, table and legal documents
5. Filing legal documents with the courts
6. Timekeeping and billing
7. Calendaring and docket control
8. Confidentiality
9. Harvard Law Review Association Bluebook uniform system of legal citations

LEARNING OUTCOMES:
1. Employ principles of law office communication, time management, multi-tasking and initiative. (1)
2. Use filing systems as they pertain to the law office. (2)
3. Create, store, retrieve, retain and dispose of law office records using paper and paperless techniques. (3)
4. Select and use equipment and supplies for various records systems. (3)
5. Create, proofread, punctuate, format, revise and print law office letters, memos, reports, tables and legal documents. (4)
6. File legal documents with the courts. (5)
7. Carry out the mechanics of timekeeping and billing. (6)
8. Manage calendars and perform docket control procedures. (7)
9. Maintain law office confidentiality. (8)
10. Use the Harvard Law Review Association Bluebook uniform system of legal citations. (9)

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Note:  It is always best to discuss educational and career goals with an academic advisor prior to enrolling in any courses.  Learn more about Academic Advising.