Approval Process & Forms

The Grants Office assists the College in pursuing funding opportunities that align with the College’s strategic priorities. In order to maximize the Grants Office’s efforts, a grants approval process is in place. 

A number of issues are considered during the approval process, including the alignment with the College’s strategic priorities, availability of matching funds, likelihood of funding and requirements to continue the project after the funding ends.

Following this process helps to ensure that you don’t spend a lot of time developing a grant proposal that is not approved or submitted.

Funding Needs Assessment Form

This form should be used for general requests for help in obtaining funding for a project. If you do not have a specific funding source in mind, or are not sure whether you should pursue government, foundation, corporate, or individual donor support, fill out this form. The Grants Office and the YC Foundation will review your request and get back to you.

Grant Proposal Form

This form briefly describes the proposed project for yourself, the Grants Office, and for the PLT. This Grant Proposal Form summarizes all aspects of your grant proposal, including the need for the project, the benefit to the college, the project’s goals, objectives, budget, and evaluation methods. (This form briefly addresses the major components of most grant proposals and can be used as a starting point for you final proposal.)

The Grant Proposal Form is required to be submitted to your supervisor and your PLT member prior to the development of the grant application and proposal. If approved, your proposal request will be placed on the next PLT agenda.

Some grants do not need full PLT approval. Grants that are under $10,000, do not require matching funds or new resources, and are established projects can be approved by the Grants Officer and Development Director. Fill out the Grant Proposal Form and forward to Karlyn Haas.

Once approved by PLT or the Grants Office, the research and writing phase begins!