Human Resources Generalist

Yavapai College Job Description

Title / Job Family:

Human Resources Generalist

FLSA Status:

Exempt

Role Focus:

Oversees a specific set of functions within the Human Resources department. Recommendations and /or decision have significant impact on operation or finances. Function(s) managed require(s) technical or professional expertise typically gained through formal education or certifications

Typical Scope:

Works within a broad body of knowledge; requires knowing internal and external procedures and policies to produce end results

Typical Education:

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Typical Experience:

Minimum of four to eight years of experience required in the same or closely related function.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Human Resource systems; Payroll systems; Spreadsheet software and Word Processing software.

Typical Level of Interaction:

Requires persuasion and influencing when interacting with managers and ability to train, coach, and counsel; requires some degree of external contact and influencing

Supervisory Impact:

This job has no supervisory responsibilities.

Representative Duties:

The following are examples of typical duties that may be assigned to positions in this job family. It does not imply that all positions within the job family perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Other duties may be assigned.

Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.

Recruits, interviews, tests, and selects employees to fill vacant positions. Directs, orients and coordinates the activities of employment screening committees and reviews committee results for conformance to policies and procedures. Trains management in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment. May conduct reference checks; reviews applicant/recruit materials to determine qualifications; advises recruits on job search techniques and select recruit groups to be notified for specific job opportunities.

Plans and conducts new employee orientation to foster positive attitude toward company goals.

Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

Advises management in appropriate resolution of employee relations issues. Collects and compiles information from employees and supervisors regarding complaints and grievances.

Administers policies relating to all phases of human resources activity by performing the following duties. Responds to inquiries regarding policies, procedures, and programs. Interprets and applies policy language in response to inquiries requiring a detailed knowledge of policies and procedures of assigned human resources area; maintains compliance with pertinent federal laws and legislation such as ADA, FMLA, FLSA, EEO/AA, and I-9 eligibility. Advises employees and administrators on Human Resources policies and procedures

Administers performance review program to ensure effectiveness, compliance, and equity within organization.

Administers salary administration program to ensure compliance and equity within organization. Reviews job descriptions and postings for current information and conformance to policy; coordinates requests for reclassifications.

Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.

Investigates accidents and prepares reports for insurance carrier.

Conducts wage surveys within labor market to determine competitive wage rate. Collects and assists in variety of analyses of Human Resources data.

Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:
Contributes Through Expertise

• Ability to adapt in a changing environment - Supports change and influences others to change. Works with other units to affect change. Proactive in identifying obstacles to change.
• Ability to Learn and Further Develop Professionally - Sees learning as a constant evolutionary process. Extends learning activities beyond current job requirements. Creatively uses technology based learning tools and methodologies.
• Project Management Skills - Effectively leverages self through others. Accurately identifies technical/technological and other resource requirements needed to complete project. Works with team members to develop meaningful metrics and measurements.
• Time Management Skills - Establishes priorities, monitors progress and surfaces problems early to avoid delays. Able to adjust own schedule to internal and external dynamics. Effectively and consistently employs time management system to achieve objectives.
• Organizational Skills - Adjusts to multiple demands. Takes on additional responsibilities when necessary. Proactively gathers process feedback about what is working and what is not.
• Financial Management Skills - Skilled in technology based financial planning and control systems. Understands the interdependency of college departments functions, and jobs from a financial perspective. Demonstrates a high skill level in handling broad based business problems.
• Integrity and Credibility - Accepts responsibility for completion of tasks and results. Exhibits pride and ownership for own work. Acts in accordance with own beliefs even when others may disagree.
• Communications Skills - Adept with electronic communication tools and processes. Delivers critical messages by applying appropriate techniques, media, language, etc. Collates and interprets information from within the organization.
• Presentation Skills - Able to make formal presentations that are more broadly based and complex. Can present to all levels of the organization within the scope of expertise. Skilled in the use of various presentation tools including multi-media.
• Written Communication Skills - Can produce clear and strong messages that are understood by diverse audiences. Effectively communicates the issues that are complex in nature verbally and in writing. Reviews and edits written work constructively.
• Leadership Skills - Actively assists with daily allocations of resources and coordinates activities. Takes responsibility for transferring knowledge to others in the workgroup. Overseas individual or multiple functions within a workgroup.
• Analytical Skills - Uses several analytical techniques to identify several solutions and weighs the value of each. Actively uses both technical and cognitive skills. Can conduct gap analysis and identify shortfalls. Uses technology in analysis process.
• Problem Solving Skills - Champions methods, procedures, or systems which reduce time and effort. Utilizes technology to increase efficiency in new ways. Gathers relevant information systematically - considers broad range of issues or factors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Certificates, Licenses, Registrations:

N/A

Other Skills and Abilities:

N/A

Other Qualifications:

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

rev: 10-2006