Program Director (Instruction/Academic)

Yavapai College Job Description

Title / Job Family:

Program Director (Instruction/Academic)

FLSA Status:

Exempt

Role Focus:

Directs the work of others in an Academic Program(s). Prioritizes, schedules, oversees, and evaluates work. Develops and administers budgets.

Typical Scope:

Works within a broad body of knowledge. Requires knowing internal and external procedures and policies to produce end results

Typical Education:

Master's degree (M. A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.

Typical Experience:

Minimum of eight years of experience required in the same or related function. Two or more years of management responsibility required

Computer Skills:

To perform this job successfully, an individual should have knowledge of Database software; Project Management software; Spreadsheet software and Word Processing software.

Typical Level of Interaction:

Requires persuasion and influencing when interacting with direct reports and ability to train, coach, and counsel. Requires extensive external contact and influencing.

Supervisory Impact:

Has direct and indirect reports. Manages subordinate supervisors who supervise employees in one or more major department(s). Is responsible for the overall direction, coordination, and evaluation of these units. May also directly supervise non-supervisory employees.

Representative Duties:

The following are examples of typical duties that may be assigned to positions in this job family. It does not imply that all positions within the job family perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Other duties may be assigned.

Plans, directs, evaluates and oversees administration of the academic program by performing duties personally.

Participates on district committees on various issues related to program.

Directs the planning, implementation and evaluation of courses for the academic program.

Directs and coordinates activities of instructors, administrative staff, and others.

Plans and implements professional development activities for instructors in the academic program.

Supervises the preparation of catalog material for the academic program.

Determines scheduling of courses and recommends implementation of additional courses for the academic program.

Assists in the selection, improvement, and evaluation of instructors; review of credentials, screening of applications, and formulation of recommendations for final interviews with the Dean.

Maintains current knowledge of, and interprets and applies Federal, State, and related legislation. Revises program administration to comply with regulations.

Responsible for budget preparation, monitoring, verification and reconciliation of expenditure of funds for the academic program.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:
Contributes Through Others

• Ability to adapt in a changing environment - Positively influences and encourages others in support of change. Facilitates change management in more than own area. Establishes teams to affect change.
• Ability to Learn and Further Develop Professionally - Seeks and accepts feedback from others. Willing to serve as or be recipient of a mentor to others. Proactively involves others in own learning process.
• Project Management Skills - Provides guidance and training to others. Coordinates support resources from others as needed. Participates with team to ensure completion of assigned tasks.
• Time Management Skills - Work is coordinated with other areas and teams to insure success. Willing to adjust own schedule and priorities to meet team objectives. Allocates appropriate time to meet needs of others in workgroup.
• Organizational Skills - Modifies project plans or activities to respond to changing customer needs and requirements. Appropriately allocates resources, tools and procedures across functional lines and business units. Able to match people with tasks, make assignments and follow up on performance.
• Financial Management Skills - Develops and uses financial measurements to determine outcomes of the workgroup. Able to understand and use financial reporting as a tool to adjust work plans and priorities. Participates in financial planning and budgeting outside of own workgroup.
• Integrity and Credibility - Challenges others to act on espoused values. Takes ownership or accountability of outcomes while promoting accountability among others. Demonstrates confidence in others’ abilities by allowing them to complete work without interference.
• Communications Skills - Facilitates good working relationships within work group. Recognizes and uses opportunities for information sharing. Works to clarify expectations, concerns, questions of others.
• Presentation Skills - Maximizes the inputs of other people to insure that everyone has opportunity to speak and be heard. Comfortable presenting in team environment with multiple presenters. Able to connect own portion of presentation with that of others on the team.
• Written Communication Skills - Demonstrates an understanding of others’ perspectives or concerns when presenting ideas or opinions. Written communications can be adapted to different levels of understanding. Simplifies complex issues without losing the essential elements.
• Leadership Skills - Motivates other members of the workgroup. Looked to by others as natural leader in group situations. Able to create and use teams to address relevant situations or projects.
• Analytical Skills - Thinks through organizational, political and personal implications of complex situations. Assesses existing ideas and solutions as a starting point to problem solving. Weighs pros and cons of alternatives and considers all inputs to consider different outcomes.
• Problem Solving Skills - Participates actively and productively in meetings to problem solve or improve processes. Pushes others for alternatives to expose inappropriate assumptions. Consistently seeks input from others to identify and solve problems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Certificates, Licenses, Registrations:

N/A

Other Skills and Abilities:

N/A

Other Qualifications:

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

rev: 10-2006