Summer Hours – 2009

Summer Hours – 2009

The College will implement a four-day work week this summer. The extended hour work days, Monday through Thursday will begin on Monday, May 18, 2009 and will end August 14th, 2009. The College will be closed on Fridays including the Library, the pool, and Chartwell’s. There are a few exceptions - the Family Enrichment Center, ODU, NAU, Performance Hall if they are hosting an event, and our tenants First Things First will retain hours on Fridays.

The response to a modified summer schedule has been very positive in the past. The rationale for closing the vast majority of the District on Fridays is to increase efficiency in facility and energy resources and to decrease inconsistency for our students and patrons. At the end of the summer we will evaluate the effectiveness of the plan.

The attached guidelines are intended to provide a framework to assist supervisors and staff in implementing a summer work scheduling arrangement. These guidelines are in no way intended to entitle any employee to a certain work schedule. Individual supervisors are responsible for ensuring that offices remain open during their required hours of operation and that the business needs of the College are met. We encourage you and your departments to make the most of this opportunity. And in the meantime, have a Great Spring Break!

Guidelines for Four-Day Work Week, Summer 2009

Eligibility: All employees are eligible to participate subject to approval by their supervisor. In some cases, this schedule will not be available due to the operational needs of the department and the College. Some details will change for departments or individuals who have been designated to work on a different schedule.

Summer Schedule: The four-day work week which includes extended work days, Monday through Thursday, and offices closed on Friday.

Duration: The summer schedule will begin the week after Spring Regular Session ends (week beginning Monday, May 18, 2009). It ends two weeks before Fall Regular Session begins (week ending August 14, 2009). We resume regular work hours effective Monday, August 17, 2009 when we reconvene for Employee Day.

College Hours of Operation: College hours of operation will be Monday through Thursday, 8:00 a.m. to 6:00 p.m.

Pay: Employees will be paid normal salary for 35 hours of work (instead of 37) or 38 hours of work (instead of 40). There will be no change to the payroll schedule or pay dates as a result of the summer schedule. Paychecks will be released after 2:00 p.m. on Thursdays.

Your Department Schedule: Your department and/or individual schedule will be determined and set by your manager based on service level and student support requirements. Each department, as well as each individual staff member, is encouraged to post working hours/schedules. Any exceptions to the normal college hours of operation, see above, must be approved by the applicable Vice President.

Lunch Breaks: Employees working full days should continue to schedule and receive an hour for lunch, but at minimum, one-half hour.

Overtime: Federal regulations require that non-exempt staff be paid overtime at 1.5 times the regular hourly rate for all hours worked beyond 40 per week (Saturday through Friday). Any hours beyond 40 will be paid overtime at 1.5 times. Hours worked over the schedule hours but less than 40 hours per week will be paid at straight time. All unscheduled hours and overtime must be approved in advance by the supervisor.

Holidays: Monday, May 25 and Thursday, July 2nd are observed holidays and the College will be closed.

Absence Reporting: Vacation, Sick, Holiday: When approved/taken, record the number of hours of work scheduled (i.e. 8.75 hrs for a standard, 4 day 35 hr week or 9.5 hrs for a standard, 4 day 38 hr week). For partial vacation/sick days record the number of hours taken.