This Benefits Summary is provided by the Human Resources Department. Your paycheck is only one form of compensation received from the College.
Current Full-time Employees: OPEN ENROLLMENT Changes Due By May 24, 2012
Open Enrollment (May of each year and effective July 1) is your annual opportunity to review your health insurance coverage, as well as your other benefits. You have the opportunity to review the details and choose the right health coverage for you and your family. See the benefit summaries below for additional benefits offered at the College.
Contact the Benefits Specialist, Lucy McGuire, at (928) 776-2289 or by email at Lucy.McGuire@yc.edu.
New full-time benefit eligible employees will have a benefit orientation scheduled with the recruiting specialist.
See the benefit summaries below for benefits at Yavapai College.
This document describes the medical and dental benefits for participants in the Yavapai Combined Trust (YCT).
YCT Plan Summary and Description for Medical, Dental, Vision and Short Term Disability Benefits (pdf)
Below are summary tables for each type of benefit.
Medical (click »)
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| An eligible employee is an individual who has been employed by the College at least 12 months prior to the commencement of the leave, has worked at least 1,250 hours during the 12-month period prior to the leave, and is employed at a worksite with at least 50 employees within 75 miles of that worksite. | Eligible employees may take up to 12 weeks of unpaid, job protected leave each year for specified family and medical reasons. The College requires employees to use earned and accrued paid leave, such as sick and vacation, to the extent permissible under the FMLA, as part of the leave. | 0% | 100% of program costs |
| Who is Eligible and When | Benefits You Receive | Premium Paid by Employee | Premium Paid by College |
| Benefit eligible full-time employees and eligible dependents. Effective first day of the month after employed full-time for 30 days. Website: Administrative Enterprises, Inc (AEI) |
Two plans offered with coverage for comprehensive hospital, surgical, medical, lab/x-ray, prescription benefit, alternative healthcare services. | 0% Employee Only. Most of the cost for Family Coverage, cost varies with plan. |
100% Employee Only. 25% Family Coverage |
Dental (click »)
| Who is Eligible and When | Benefits You Receive | Premium Paid by Employee | Premium Paid by College |
| Benefit eligible full-time employees and eligible dependents. Effective first day of the month after employed full-time for 30 days. Website: Administrative Enterprises, Inc (AEI) |
Two plans offered with coverage for diagnostic, crowns and orthodontia and preventive services. | 0% Employee Only. Most of the cost for Family Coverage, cost varies with plan. |
100% Employee Only. 25% Family Coverage |
Vision (click »)
| Who is Eligible and When | Benefits You Receive | Premium paid by Employee |
Premium Paid byCollege |
| Benefit eligible full-time employees and eligible dependents. Effective first day of the month after employed full-time for 30 days. Website: Administrative Enterprises, Inc (AEI) |
The plan reimburses up to $300 per person per year. | 0% Employee Only. Most of the cost for Family Coverage, cost varies with plan. |
100% Employee Only. 25% Family Coverage |
Miscellaneous Insurance (click »)
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees and their eligible dependents. Effective first day of the month after employed full-time for 30 days. For information contact: Holman Frazier 1-800-321-2843 | Up to 3 free visits/problem/person. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Effective the first day of the month after employed full-time for 30 days. | Medical Reimbursement: $3000 per year to cover eligible medical expenses Dependent Care Reimbursement: $5,000 per year (or $2,500 depending on marital status). | 100% | 100% of program administrative cost |
| Who is Eligible and When | Benefits You Receive | Premium Paid by Employee |
Premium Paid by College |
| Benefit eligible full-time employees and eligible dependents. Effective date of hire. | The College provides Basic Life Insurance coverage at two times (2x) your annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in a medical plan. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Effective first day of the month after employed full-time for 30 days. | Long Term Disability available based on the retirement choice of the employee Arizona State Retirement System: Employees who have selected ASRS as their retirement plan are automatically covered for long term disability under that plan. Optional Retirement Plans: Employees who have chosen one of the optional retirement plans (AIG, ING, TIAA-CREF) are enrolled in a long term disability plan with Standard. | ASRS - .26% of gross pay ORP - .45% of salary | ASRS - .23% of gross pay ORP – 0% of salary |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Effective first day of the month after employed full-time for 30 days. | The college maintains insurance which covers employees for 66% of salary after 90 calendar days of total disability. Monthly Benefit: 66% of weekly Salary Maximum Weekly Benefit: $1,500 Minimum Monthly Benefit: $50 Maximum benefit Period: 90 days | $0 | 100% |
| Who is Eligible and When | Benefits You Receive | Premium Paid byEmployee |
Premium Paid by College |
| Benefit eligible full-time employees and eligible dependents. Effective first day of the month after employed full-time for 30 days. | Optional term life coverage available for employee, spouse and children. | 100% | 0% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| All employees have this insurance coverage. Effective date of hire. | Cash compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Effective first day of the month after employed full-time for 30 days. | Long Term Disability available based on the retirement choice of the employee Arizona State Retirement System: Employees who have selected ASRS as their retirement plan are automatically covered for long term disability under that plan. Optional Retirement Plans: Employees who have chosen one of the optional retirement plans (AIG, ING, TIAA-CREF) are enrolled in a long term disability plan with Standard. | ASRS - .25% of gross pay ORP - .55% of salary |
ASRS - .25% of gross pay ORP – 0% of salary |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees and eligible part-time employees who meet the work hour criteria. Effective date of hire. | Employees must enroll in one of two retirement plans. 1. The Arizona State Retirement System (ASRS) is a “defined benefit” plan administered through the state of Arizona which guarantees a regular annuity. 2. The Optional Retirement Plan (ORP) is a “defined contribution” plan through various investment providers (AIG, ING, TIAA-CREF). |
ASRS – 10.5% of gross pay ORP – 10.5% of gross pay |
ASRS – 10.5% of gross pay ORP – 10.5% of gross pay |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| All employees have this mandatory coverage (except student employees). | Provides a basic retirement annuity based on age and years of contribution. Reduced retirement benefits begin at age 62. Also provides death and permanent disability benefits. Medicare provides basic health insurance at age 65. | Social Security= 4.2% up to $106,800 Medicare = 1.45% all earnings | Social Security= 6.2% up to $106,800 Medicare = 1.45% all earnings |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. | This voluntary supplemental retirement savings program allows employees to invest pre-tax salary and defer income taxes on savings. YC Supplemental Retirement Investment Providers Salary Reduction Agreement, 403(b), 457(b) |
100% | 0% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. | This voluntary supplemental retirement savings program allows employees to invest pre-tax salary and defer income taxes on savings. YC Supplemental Retirement Investment Providers Salary Reduction Agreement, 403(b), 457(b) |
100% | 0% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. |
Full-time employees will be granted up to five days leave with pay for bereavement in the event of death in the immediate family or corresponding in-laws. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. |
Employees are granted leaves of absence from work responsibilities when called to jury duty, active military duty and military training. Any employee granted such a leave shall be entitled to all benefits afforded under the law. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees with at least one year of service. Program Descriptions |
Computer Loan: Maximum loan amount of $1200 to be paid back, interest free over 52 biweekly payments. Call Payroll, (928)776-2203 for details. Computer Loan Agreement & Promissory Note Tuition Loan: Maximum loan amount of $1000 to be paid back, interest free over 26 biweekly payments. Tuition Loan Agreement & Promissory Note |
100% | 0% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Effective date of hire. | 23 days during the year as paid holidays for full-time employees. Labor Day, Thanksgiving Day, the day preceding and the day following Thanksgiving Day, Martin Luther King, Jr. Day, five consecutive business days (Spring Break), Memorial Day, Independence Day, Veteran's Day, and ten consecutive business days (Winter Break). Full-time employees working less than 12 months a year are paid if the holiday falls during the employee's scheduled work period. |
0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Separated benefit eligible full-time employees. Must have reached the age of 55 years and 15 years of continuous service. |
The College will pay regular full-time employees, who separate employment, that have reached the age of 55 and 15 years of continuous service, up to a maximum of $1,000 per year for premiums toward the employee's group insurance up to age 65. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. Must be employed with the college for a minimum of 12 months. | Full-Time employees may join the Leave Bank by donating a vacation day if a 12 month employee or a sick day if a less than 12 month employee. Employee must have a balance of 5 days of accrued vacation/sick leave after their donation. | 100% | 0% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. |
May use three personal days per year. Days for personal business will be charged against the accumulated sick leave. Personal days are not carried over to the next fiscal year and are not reimbursed if not taken. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| All full-time Faculty and Staff | To assist full-time faculty for activities that lead to academic and professional growth; to assist full-time staff in pursuing professional development opportunities. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Faculty, professional and administrative staff eligible to apply after six years of continuous service. | Approved sabbatical leaves may include 100% compensation for a one semester leave and 60% compensation for a full year leave. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Benefit eligible full-time employees. | Full-time 12 month employees accrue one day illness absence credit for each month worked, not to exceed 12 days (96 hours) per year. Full-time employees working less than 12 months a year accrue 10 days (80 hours) per year. Payment upon Termination: Employees who separate employment after 15 years of continuous service receive a payout of accumulated sick leave, up to 70 days (560 hours), at the rate of $60.00 per day, not to exceed $4,200. |
0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| All full-time eligible staff and faculty. Effective date of hire. | Eligible full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| All employees, (excluding student employees) who are laid off or terminated may receive benefits if covered wages meet minimum requirements. | Weekly benefits are a % of the highest quarter of wages in the first four of the last five completed quarters. | 0% | 100% |
| Who is Eligible and When | Benefits You Receive | Employee Pays | College Pays |
| Full-time 12 month employee accrues paid vacation benefits based on position and years of service. |
Years of Service Days Accrued, Annualized 1 to 5 yrs - 10 days (80 hours) per year 6 or more yrs - 15 days (120 hours) per year Grade 14+ and 12 month faculty - 15 days (120 hours) per year |
0% | 100% |
This Benefit Summary is provided as an overview of what exactly is offered by Yavapai College. This is not intended to be a complete benefits description. College Policies and Procedures and the YCT Summary of Plan Documents state eligibility and administration.
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