Tools:

Managing your Department Folders and Webpages

Want less clutter and disorganization? A few rules to follow to make the most of your workspace and department navigation.

screenshot of department navigation box

You are not only updating text in your department webpages, you're also keeping all the items in your department folder organized and publishing webpages in their proper order.

The following sections will help you follow proper procedure when managing your department folder.

Naming your Folders

The screenshot below shows the content in the Campus Activities department folder.

screenshot of Campus Activities CMS folder

There are only two folders:

  1. docs (for documents like .pdfs, .xls, etc.)
  2. img (for all types of images)

Web Services asks that you NOT make any other folders at this level.

However, you may make sub-folders inside them to organize the different kinds of items you upload.

Naming your Electronic Files

When preparing electronic documents for uploading, it is important to keep the file named within protocols.

  1. Punctuation is NOT allowed, except for the dash (-) or the underline (_).
  2. Do NOT have any spaces between words in your file's name.
  3. Keep the file name as short as possible, abbreviate if necessary. There is a limit of characters, including spaces, that is allowed. Otherwise, you may corrupt your file, making it un-openable.

If you try to upload a file with invalid characters, you will see this error message:

screenshot of error message - invalid filename

Documentation

Changing the Navigation Order when you Publish

First, click on the word Order at the top of the second column. You want to see the default page in the top position.

A couple of rules to follow when making the final order...

  1. Always keep the "default" page at the top at number one.
  2. Keep the "docs" and "img" folders at the bottom.

Second, click blue arrows in the far right Actions column to change the order of items in your department folder.

screenshot of Campus Activities name order

Changing the page order in your department navigation box is covered
in Section 11 of the Cascade Server Tutorial.

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  • Web Services
  • Prescott Campus, Building 6
  • Monday-Friday, 8am - 5pm
  • Tel: (928) 717-7711
  • Fax: (928) 776-2054
  • webservices@yc.edu