Yavapai College > SLOA > Faculty and Administration Info

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Information for Faculty and Deans

Assessment is faculty-driven and faculty-supervised, and is a collaborative process that includes faculty, students, staff, administrators, and the community. Information provided here is intended to keep deans, faculty, students and the community informed about assessment activities, best practices and procedures at Yavapai College and other institutions of higher education.

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For Faculty:

Assessment is faculty-driven and faculty-supervised, and is a collaborative process that includes faculty, students, staff, administrators and the community. Specifically, Outcomes Assessment...

• Measures achievement of learning outcomes
• Charts key findings and trends for curriculum revision and instructional support
• Improves teaching and learning
• Helps determine resource allocation
• Creates a shared academic culture to improve the quality of programs and courses

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Faculty Responsibilities in Assessment Process:

• Work with faculty and academic deans to develop program curriculum maps and assessment plans
• Identify assessment action plans for current year's assessment in completing Form 1 - Assessment Plan; including assessment tools and evaluation criteria that will be used to gather data; and then submit to deans and SLOA.
• Collect evidence; share and analyze data; discuss findings with other division/discipline faculty; discuss recommendations to carry forward.
• Complete Form 2 - reporting results to division dean based on data and findings
• Work with division deans toward program/course improvements, including curricular changes, course content, assessment measures, and/or resource and budget impacts.

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For Deans:

District Deans oversee degrees and certificates assigned to them in their respective academic divisions. Each dean creates the various SLOA reports for each program in their area of supervision. They assign faculty members specific courses and learning outcomes each fall. Specifically, Outcomes Assessment:

• Provides a forum for sharing data, key findings and trends in academic programs
• Provides information for curriculum revisions and improvements
• Helps determine resource allocation
• Ensures a shared academic culture to improving the quality of programs and higher education
• Maintains institutional accreditation

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Division Dean Responsibilities in Assessment Process:

District Division Deans oversee the programs assigned to them. Each dean creates the various SLOA reports for each program in their area of supervision. They assign faculty members specific courses and learning outcomes each fall.

1. Ensure programs align with college mission and goals.
2. Work with faculty to develop curriculum maps and program assessment plans
3. Assign key faculty to collect current year assessment plans and data; ensure that Form 1 - Assessment Plan - is completed and submitted to SLOA by the due date.
4. Discuss data, key findings, recommendations for improvements to programs and courses, including teaching and assessment measures, review data and analysis and completion of Form 2 Reporting, and ensure submission by the due date.
5. Provide action plan report of improvement to SLOA by due date.

For complete description of Dean Duties and Responsibilities, please review Division Dean Resources below.

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SLOA Forms Explanation and Timelines

• Form 1 - Assessment Plan - Due the last Friday in October
• Form 2 - Assessment Report - Due by the last Contract Day in May
• Form 3 - Division Dean Summary Report - Due last Friday in May

For a complete description, explanation and timeline, please review Faculty Resources below.

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Faculty & Dean Resources:

Two articles from the National Institute for Learning Outcomes Assessment (NILOA):

• Opening Doors for Faculty in Assessment.
• Assessment Reflective Questions and Resources 

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How Does the SLOA Committee Assist Faculty and Deans?

• SLOA Committee helps with development of Curriculum Mapping and Program Assessment Planning, and also provides additional resources and feedback to Division Deans and faculty seeking clarification and definitions.
• SLOA Committee members and faculty discuss data, findings, and improvements for programs and courses assessed to improve student learning.
• SLOA Assessment Director and Chair complete and report findings and data to Academic Vice President at end of the assessment cycle.
• SLOA Committee members help new faculty (full-time and part-time) with syllabus preparation, to ensure identified course learning outcomes are derived from the approved Course Outlines and tie to the Program Outcomes. This practice helps faculty ensure that each graded activity addresses one of the Learning Outcomes and that all Learning Outcomes are being addressed appropriately.
• SLOA Committee members also can help new faculty develop assessment tools to track which testing items meet what learning outcome and its purpose (I-R-P).

What does SLOA do with Assessment Reports?

• SLOA discusses evidence and key findings of faculty and deans, and their recommendations. This information is then posted on the Program Assessment web page.
• The District Assessment Coordinator reports findings and recommendations to Academic Vice President, the President, and Governing Board of the College and the community at large.
• SLOA Representatives also share information in Faculty Association meetings and training events.

Assessment and Evaluation of Student Learning in Online Courses

• Course has timely and appropriate activities to assess student readiness for course content and mode of delivery.
• Learning objectives are closely aligned with instructional and assessment activities.
• Ongoing multiple assessment strategies are used to measure content knowledge, attitudes, and skills.
• Regular feedback about student performance is provided in a timely manner throughout the course.
• Student self-assessments and peer feedback opportunities exist throughout the course.
  
  (You can see a short video of this section of the guidelines by clicking here.)

Important Dates

• SLOA Committee Meetings for Spring 2013:
  
• February 8, 2013; 9-10:30am; 19-215 & G-107
• March 8, 2013, 9-10:30am, 19-215 & G-107
• April 12, 2013, 9-10:30am, 19-215 & G-107
• May 10, 2013, 9-10:30am, 19-215 & G-107


• Form #1 Due: October 26, 2012
• Form #2 Due: May 18, 2013
• Form #3 Due: June 30, 2013

Documents & Forms

2012-13 Assessment Forms:

• Form 1 - Assessment Plan
• Form 2 - Report Form
• Form 3 - Report Form

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