Facilities Management ensures a safe, clean, well-maintained, and comfortable learning and working environment. Services include building maintenance and repairs, HVAC, electrical, landscaping, and custodial services, building security, building access and physical keys. Space planning and allocation, furniture purchases, signage, vehicle fleet management and driver verifications.

MainBoss Work Request System - submit a maintenance request 

MainBoss Instructions - pdf

Department liaisons or supervisors are approved requestors to submit requests.

After hours/weekend emergency calls, please call Campus Safety (928) 237-0420.

• Urgent during business hours, call 928-776-2180
(comfort calls hot/cold, fire, leaks, spills and restroom or plumbing issues).
• Non-urgent: Enter work request. Typically resolved within 1–3 weeks.
• If unresolved after 3 weeks, email: facilities@yc.edu for an update

If the issue poses immediate safety risks, building damage, or disrupts classes/work. This includes fire, flooding, major leaks, gas odor, power outages, critical HVAC failures. After-hours/weekend emergencies should be reported to Campus Safety Ph: (928) 237-0420, who will contact Facilities on-call staff.

Supervisors should submit a Location Access Request form approved by Dean or Division Director to facilities@yc.edu.

Location Access Request Form - pdf

• ID cards and Mobile IDs require a photo upload through ‘my YC Portal’ for building access setup.
• Each building number must be listed to request access on ID card and/or Mobile ID.
• Metal keys are issued by location, building and room number, not the number stamped on the key.
• Cabinet and file drawer keys are issued by key core number. Key core numbers are located on the lock at each drawer or cabinet.
• Lost key: $50 fee (add link)
• Lost ID: $25 fee (add link)
• Learn more about Mobile ID setup

Please contact Campus Safety 928-237-0420 to request a door unlock requiring a physical key. The Facilities office schedules building unlocks on exterior doors with card reader access only. Building doors unlock on a daily schedule according to classes and events scheduled in Coursedog.

Submit a MainBoss work request with:
• Building and room number
• Sign text (line by line)

Submit a Property Disposal Form (requires Budget Manager approval) Property Disposal Form Sept 2025 -pdf

• Email form to: facilities@yc.edu
• Capital Assets ($5,000+ value) must include tag number, serial, and description.
• Facilities will arrange pickup.

When making a new purchase, if the item goes on the floor, hangs on the wall, is used outdoors, or requires electricity, email Facilities before the purchase for approval:

• Include link to item with size/specs, photo, and location where the item will go.
• Facilities will send an email approval. The purchaser must include the email with the receipt for pcard purchases. In some cases, a space allocation form is required.

• When assigning an office to an employee (new employees and existing employees).
• When purchasing new or specialized equipment requiring service or maintenance.
• When requesting new furniture, furniture rearrangement, or location refresh/update.
• When requesting to change the existing use of a location.
• When requesting remodeling to a space.

Space Utilization Procedures pdf

Capital, grant or department funds are required for major purchases or remodeling. Space Allocation Form 2024 -pdf

Yes, Facilities has the following vehicles available for college-related activities by reservation for approved drivers:

• Three 12-passenger vans
• sedan
• pickup truck w/hitch
• box truck

Driver Eligibility Requirements for YC vehicles:
• Potential drivers must upload their Valid AZ driver's license & insurance card to the ‘Driver Credentials’ dynamic form link. YC login required.
• MVR (Motor Vehicle Report). The Facilities department can request a 39-month MVR from ADOT. If your driver’s license is from another state, the driver is responsible for obtaining a 39-month MVR which must be sent to facilities@yc.edu.

Email facilities@yc.edu the information shown below:

• Driver's name, Date of request, Destination
• Vehicle requested
• FOAP (for single-day travel) or a Travel Request Form (for multi-day travel)

Drivers must have submitted Driver’s license and proof of insurance through the ‘Driver Credentials’ dynamic form prior to making reservations.

Additional Driver information:
Travel Packet/Keys issued business day prior to travel during office hours below.
• Monday – Thursday: 7:30 AM – 4:30 PM
• Friday: By appointment only (Fall & Spring)

Notify Facilities as soon as possible to allow others to use the vehicle.

• Whiteboards/corkboards for offices are department purchases. Facilities can install these by request through MainBoss, however once installed Facilities will not move or remove as this requires patch and paint.
• During campus closures, Facilities is unavailable. Check in with Campus Safety 928-237-0420 before accessing campus.
• Exterior doors should never be propped due to HVAC efficiency and pest control.

Facilities Office Ph: 928-776-2180
Email: facilities@yc.edu