Teach

Welcome to facilitating at OLLI! Thank you for sharing your experience and knowledge with other OLLI members. Please be sure to review the information above for important guidelines and directions to ensure the best experience for you and those in your course.

To submit a course proposal, first time facilitators must register as a Facilitator in the proposal system.

• Click on the "register" link (upperhand corner).
• Fill in all fields of the pop-up boxes. After all fields are populated, click "Submit".
• You will receive an email at the address entered in the Email field of the pop-up box.
• The email will have a link; click on the link to confirm registration.
• Log In and continue with the "How to Add a Proposal" instructions found on the above downloadable OLLI Facilitator Proposal System Instructions. (Jerry, is there any way to make this link referential? Like a pointer to the link above? I'd like to minimize places where redundant information needs to be updated. If not, let's just include it as text.)

Thank you for returning for another term! Your contributions continue to make our program offerings vibrant and unique. Please be sure to review the information above for important guidelines and directions to ensure the best experience for you and those in your course.

Late proposals will not be accepted after the due date. Upcoming due dates are referenced at the top of the page. Early submissions are strongly encouraged.

To enter a class for up-coming OLLI terms, please go to the OLLI Proposal system.

First Time Facilitators

You must register as a Facilitator in the proposal system before you will be able to submit your proposal.

• Go to OLLIclasses.org and click on the "Register" link (upper right corner).
• Fill in all fields of the pop-up boxes. After all fields are populated, click "Submit."
• You will receive an email with a link at the address entered. Click on the link to confirm registration. Log In and continue with the "How to Add a Proposal" instructions.

How to LOGIN

• Go to OLLIclasses.org Click on the "Log In" link (upper right corner).
• Use the Email address entered during registration, enter your password, and click Log In.

How to ADD a Proposal

• When login is complete, the 1st Facilitator information is pre-populated with your information.
• Enter all the fields on the Proposal Form including the Brief Bio.
  • Note some fields are drop-downs that limit your choices based on which location you selected and whether or not you are proposing a learning group or a workshop.
  • To enter a 2nd Facilitator, click on the "2nd Facilitator" tab and enter their email address. This will pre-populate their information. They must already be a registered facilitator.
  • If you want to do something that is not selectable (for example a 2 hour workshop instead of a 3 hour workshop), please enter this request in the special request box.
• Then press "Add". Please note the Proposal #.

How to COPY a proposal within the same semester

• EITHER click on "Proposal #" in upper right hand corner and type in the proposal number.
• OR you can click on the "Find My Proposals" button to show all previous submissions. Click anywhere on the line of the proposal you want to copy.
• Before changing the information, Press "Copy" This initiates a copy of the existing proposal so you can submit a second similar one.
• Enter all the fields on the Proposal Form starting with what semester
• Then press "Add". Please note the Proposal #.

How to COPY a proposal from a previous semester

• EITHER click on "Proposal #" in upper right hand corner and type in the proposal number.
• OR you can click on the "Find My Proposals" button to show all previous submissions. Click anywhere on the line of the proposal you want to copy.
• Select what semester you want to add this class and complete all other fields
• Then press "Add". Please note the Proposal #.

How to MODIFY a proposal you submitted before the due date

• EITHER click on "Proposal #" in upper right hand corner and type in the proposal number.
• OR you can click on the "Find My Proposals" button to show all previous submissions. Click anywhere on the line of the proposal you want to copy.
• Change the data you want to update, then move and click the cursor to anywhere else on the screen so that the Update button is now selectable.
• Then press "Update".

For the latest information on facilitator support and administration, please download the Welcome Facilitator! Letter mentioned above.

Class Roster: You will receive your preliminary class roster via email one week prior to the start of your class.

Attendees: Please verify that all participants in your class are on your roster. Learning Group participants may try out one session of a learning group at no charge to see if they like the class, but they must register if they want to continue the class. This is not true for a workshop, since it is usually only one session. If someone is in your class and is not on the roster, please send them to the OLLI office to register.

Classroom Layout: If you have moved any tables or chairs in your classroom, you are responsible for re-setting up the classroom in the standard and approve class layout before you leave.

Audiovisual Training: Contact ollisv@yc.edu for more information on audiovisual training.

Changing or canceling a class offering: If something happens and you need to make changes, please get in touch with the appropriate OLLI office. You will be responsible for notifying any students registered in your class of the cancellation or any changes.

Making requests of the OLLI Staff: The OLLI staff are all part time and job share. When communicating with us for rosters, copies or any other type of assistance, please send all requests to ollisv@yc.edu and whomever is available can assist you.

Copies: Please submit your requests for copies to ollisv@yc.edu one week ahead of time (for each class). See above Facilitator Letter for more specifics about requesting copies.