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Budget Dev Process

October 1, 2018

Attention Budget Managers,

It's time to begin the Yavapai College FY2019-2020 Budget Development Process.

Please note that resources for new Budget Requests are again very limited this year. As always, one-time expenses (eg. a microscope) will be easier to fund than recurring expenses (eg. a position) Therefore, requests for new “recurring-expense” budget items must include a proposal for self-funding the request.

We would encourage each of us to thoughtfully consider any new resource requests. Ensure that the request is a genuine "need" and not a "want". Ensure that any request that is moved forward for consideration is very clearly tied to the strategic plan. Those connections need to be very clear linkages. For example, "directly supports the creation and delivery of student pathways to aid student on time degree completion," is stronger linkage than "contributes to student success."

  1. Please review your base budget and prepare your Budget Requests (Equipment Replacement Plan, Furniture, Fixture and Equipment Requests, as well as any Requests for New Resources) for FY2019-20 per the due dates listed below.
    1. As stated above, please note that resources for Budget Request Forms (BRF’s) are again very limited this year, therefore, budget managers making requests for recurring expenses must include a proposal for self-funding these Budget Requests.
    2. Your existing 5 year equipment replacement plan will be emailed to you under separate cover.
  2. Banner Self Service Budget Development and Banner Self Service Salary Planner Modules will be available for your review on October 4, 2018, for the FY2019-20 budget. This is your opportunity to re-allocate 7000B Budget to specific accounts within your Banner Organization, or to move 7000B budget between Banner Organizations.
  3. Please note that YC's Budget Process is as follows:
    1. Budget Requests (BRF’s) will be prioritized within each college division (ISD, FAS, and Community Relations). Divisions may self-fund BRF’s through reallocations, and do not need to go through the college wide budget process unless they involve the creation of new positions.
    2. In February, unfunded BRF’s will be sent to the PLT to coalesce all three Division priorities into a set of common college priorities for new spending.
    3. In March, the draft college budget will be presented to the college community who may provide comments and feedback prior to the draft budget being presented to the District Governing Board in April/May.

Links to various forms and instructions

Links to various forms and detailed instructions for accessing, viewing and making changes to your budget(s) through Banner self-service can be found below in this email. All of this information is also included in the Budget channel of the Portal.

If you have any questions or require additional information or training, please contact Duane Ransom at x2316.

Budget Calendar

Budget Decision Process

FY2019-2020 Budget Due Dates

* Please note that your division may have earlier due date requirements.

Budget Training Documents

Information on how to access your budget.