Bill & Payment Information

Tuition Payment Policy - Summer 8-week classes ( current tuition rates)

Summer 2023 8-week classes beginning on June 5th, 2023

To secure your classes, please complete one of the following options:

• Pay in full by June 1st, 2023, by 5pm
  • login to your myYC portal and click on Payment Center at the top.
  • Choose “Make a Payment"
• Set up a Payment Plan by June 1st, 2023, by 5pm
  • Review payment plan options at https://www.yc.edu/paymentplan
  • Follow instruction on the payment plan page to sign up. Auto Pay set up is required.
• Have an approved Financial Aid memo reflected on your student account by June 1st, 2023, by 5pm
  • Questions? – contact Financial Aid at 928-776-2152 or financial.aid@yc.edu
  • Or visit www.yc.edu/financialaid . Your financial aid advisor can walk you through your FAFSA application

Students whose registration is not in good standing by June 1st, 2023 will be dropped from summer 8-week classes that begin on June 5th, 2023.

To pay in full or set up a payment plan go to: www.yc.edu -> click "My Account" -> click "Payment Center"

Yavapai College wants you to be successful in your courses, please access the following emails/phone numbers for payment assistance questions:

• Financial Aid (928) 776-2152
• Student Accounts (928) 776-2124
• General Registration Questions/Assistance? Admissions (928) 717-7777

Please Note failure to pay your balance due will result in the following actions:

• A Financial Hold will be placed on your account, prohibiting the following services and privileges
  • Official Transcripts
  • Future Registration
  • Diploma Receipt
• It is Yavapai College’s policy to refer any unpaid account balances to an external collection agency
• Failure to drop your classes yourself or to attend your classes does not relieve you of your registration or financial obligation.  Classes must be officially dropped online by you in accordance with the drop deadlines in order to have tuition adjusted.  Drop deadlines can be found on the Academic Calendar

Tuition Payment Policy - Fall 2023 Regular 16-week & 1st 8 week classes ( current tuition rates)

Fall 2023 Regular 16-week classes and 1st 8-week classes beginning on August 12th, 2023

To secure your classes, please complete one of the following options:

• Pay in full by July 26th, 2023, by 5pm
  • login to your myYC portal and click on Payment Center at the top.
  • Choose “Make a Payment"
• Set up a Payment Plan by July 26, 2023, by 5pm
  • Review payment plan options at https://www.yc.edu/paymentplan
  • Follow instruction on the payment plan page to sign up. Auto Pay set up is required.
• Have an approved Financial Aid memo reflected on your student account by July 26th, 2023, by 5pm
  • Questions? – contact Financial Aid at 928-776-2152 or financial.aid@yc.edu
  • Or visit www.yc.edu/financialaid . Your financial aid advisor can walk you through your FAFSA application

Students whose registration is not in good standing by July 26th, 2023 will be dropped from regular 16-week and 1st 8-week classes that begin on August 12th, 2023.

To pay in full or set up a payment plan go to: www.yc.edu -> click "My Account" -> click "Payment Center"

Yavapai College wants you to be successful in your courses, please access the following emails/phone numbers for payment assistance questions:

• Financial Aid (928) 776-2152
• Student Accounts (928) 776-2124
• General Registration Questions/Assistance? Admissions (928) 717-7777

Please Note failure to pay your balance due will result in the following actions:

• A Financial Hold will be placed on your account, prohibiting the following services and privileges
  • Official Transcripts
  • Future Registration
  • Diploma Receipt
• It is Yavapai College’s policy to refer any unpaid account balances to an external collection agency
• Failure to drop your classes yourself or to attend your classes does not relieve you of your registration or financial obligation.  Classes must be officially dropped online by you in accordance with the drop deadlines in order to have tuition adjusted.  Drop deadlines can be found on the Academic Calendar

Pay Online:

• Login to your myYC portal link in the upper right-hand corner
• Click on the My Account card
• Click on Payment Center

You will be redirected to your Payment Portal where you can make a payment or set up a payment plan. ( step-by-step instructions)

Payments in Person:

In-person payments will be accepted at the Cashier Station on the Prescott Campus.

1098T Information  - pdf download

Students that have an outside agency (employer, workman's comp., Voc. Rehab., etc.) that will be paying their tuition, can have a third party billing set up. This is what is required:

1. A letter of authorization on the agency's letterhead
2. First name, last name, and student ID number for each student covered
3. Course(s) to be paid and/or specific dollar amount limit being authorized
4. Specific billing requirements (e.g. tuition only, no out-of-state tuition, whether any federal financial aid is to be applied to students' balance first)
5. Contact person's name, email and telephone number
6. Billing address
7. Authorization letter must be e-mailed to the Bursar at bursar@yc.edu

The letter will serve as payment to hold classes. However, in order to hold classes, the letter must be received by the Bursar 5 days prior to the student registering for class(es). Tuition will still be invoiced to the third party should the student not drop their classes by the deadline for a refund/reversal of tuition (see Academics>Academic Calendar for important dates and deadlines). In the event the third party agency does not provide payment by the date due when invoiced, the balance will be the student's responsibility.

Any questions regarding third party billing can be directed to the Bursar at the e-mail above or 928-776-2138.

Tuition Refunds are processed weekly, typically for release on Wednesdays. If there have been no credit card payments or a refund profile has not been set up, a check will be issued and mailed. IMPORTANT: Please make sure that your address in your YC Portal is current. Go to: myYC portal -> My Account -> Payment Center to view refunds. 

Tuition Refunds for Payments Made By Credit Card

Credit card refunds override refund profiles. If a student made credit card payments and set up a refund profile, then was to receive a refund from dropping a class, the refund will go back to the credit card and not to the refund profile.

Tuition Refunds for Payments Made By Electronic Check

Refunds resulting in payments made by electronic check will be held for 10 business days before the refund can be processed.

Financial Aid Refunds are also processed weekly, typically for release on Wednesdays. Financial Aid refunds will be issued in one of the following two ways:

1. By check mailed through USPS (no pick up option available). IMPORTANT: Please make sure you have your current address updated in your YC Portal under “Personal Information” to ensure your check will be mailed to the correct address.
2. Electronically by ACH refund profile. Refund profiles can be set up in your YC Portal under “My Bills and Payments” by clicking on any of the following: “Refunds”, “Payment Profiles” or on the purple “Refund Account Setup” link. You will be setting up a payment profile and then check the box that says “Use this for refunds”.

• Refund deadlines for dropping classes / academic calendar
• Student Refund Appeal Form  -  please read to determine if you are eligible to apply

Military Tuition Assistance

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

In accordance with Department of Defense policy, Yavapai College is required to return any unearned TA funds on a prorated basis through at least 60% of the period for which the funds were provided. The calculation of the unearned TA funds will be based upon the student's last day of attendance. The unearned funds will be returned to the applicable military Service branch and the student will be financially responsible to pay Yavapai College for the amount of unearned TA funds returned.

Yavapai College will work with students in instances when the student stops attending due to a military service obligation to identify solutions that will not result in student debt for the returned portion.