Select from the tabs above to find the Accounts Payable resource you are looking for.
Travel must be preauthorized prior to taking place by completing a Travel Request form.
Each Departments Administrative Liaison is responsible for initiating Travel Request Forms which are required prior to travel for Yavapai College employees. Travel forms are initiated though Adobe E-Sign by the Department Liaisons.
Review the Yavapai College Travel Procedures prior to traveling
Employees should contact their Department Administrative Liaison to process paperwork. The College follows the State of Arizona per diem rates for meal per diem and hotel per diem. Rates vary by location and time of year.
Each Department Administrative Liaison is responsible for initiating the paperwork required for Vendor payments.
Payments to vendors can be made via check or Purchase Card depending on the nature and amount of the expense. Each Department's Administrative Liaison has a P-card which can be used to make payments.
Purchases over $9,999.99
Purchases over $9,999.99 require a requisition and typically cannot be paid via Purchase Card. A W9 is required for all vendors who require a requisition. Department Administrative Liaisons are responsible for initiating a requisition and obtaining a W9 from vendors.
Purchases over $9,999.99
Purchases over $9,999.99 require a requisition and typically cannot be paid via Purchase Card. A W9 is required for all vendors who require a requisition. Department Administrative Liaisons are responsible for initiating a requisition and obtaining a W9 from vendors.
Payments to individuals
Payment to individuals for services need to be analyzed for compliance with IRS regulations
Each department administrative liaison is given a Purchase Card for purchases.
