Accounting / Accounts Payable
We are committed to quality customer service in handling all College non-payroll, non-financial aid disbursements.
Payments to vendors, employees and students using purchase orders, travel claim forms and Adobe Check requests are done by us.
Accounting Manager
Cassidy Grantham
cassidy.grantham@yc.edu
(928) 776-2134
Select from the tabs above to find the resource you are looking for.
- Cassidy Grantham
- Acounting Manager
- 928-776-2134
- cassidy.grantham@yc.edu
- Julie Galgano
- Accounts Payable
- 928-776-2146
- julie.galgano@yc.edu
- Rebekka Bartels
- Senior Accountant
- 928-776-2133
- rebekka.bartels@yc.edu
- Debb Huntley
- Accounts Payable
- 928-776-2137
- deborah.huntley@yc.edu
- Kamie Cismoski
- Accountant
- 928-776-2109
- kamie.cismoski@yc.edu
For assistance with Capital Asset questions, please contact accounting@yc.edu or Rebekka Bartels.
Capital assets are defined as items with a purchase price of $5,000 or more and a useful life of one year or more; donations with an estimated (or appraised) market value of $5,000 or more and a useful life of one year or more; and all new construction and renovations with a cost of $5,000 or more. Improvements should increase the utility of the asset or extend its useful life.
The purchase price and/or market value of $5,000 would include all costs associated with the item. These costs include tax, freight, installation, component parts, or any other applicable cost that is necessary for the item to function.
Examples of capital assets include the following: Land, Land Improvement, Buildings, Building Components, Building Improvements, Furniture, Equipment, Vehicles, Computer Hardware, Software, and Library Books.
Capital assets should never be coded to the General Fund 0000. Fund 9100, specific grant funds, and other special funds are acceptable.
Capital assets that are part of Buildings, Building Renovations, and Site Improvements, should generally have an Activity Code included at the end of the FOAP.
Capital Assets should be coded to the below Account codes:
- 7501 – Furniture
- 7502 – Network Equipment
- 7503 – Audio Visual Equipment
- 7504 – Computer Equipment
- 7505 – Telephone Equipment
- 7507 – Vehicles
- 7520 – Above items with cost less than $5,000
- 7506 – Software with total cost of $100,000
- 7523 – Software with total cost less than $100,000
- 7508 – Buildings
- 7509 – Building Renovations
- 7516 – Land
- 7517 – Site Improvements
- 7525 – Library Books
- 7514 – Construction In Progress (CIP)
- 7510 – Architects-CIP
- 7511 – Engineers-CIP
- 7512 – Construction Management-CIP
- 7513 – Project Management-CIP
Travel must be preauthorized prior to taking place by completing a Travel Request form.
Each Departments Administrative Liaison is responsible for initiating Travel Request Forms which are required prior to travel for Yavapai College employees. Travel forms are initiated though Adobe E-Sign by the Department Liaisons.
- Adobe E-sign login required
- Adobe E-sign instructions
Review the Yavapai College Travel Procedures prior to traveling
Employees should contact their Department Administrative Liaison to process paperwork. The College follows the State of Arizona per diem rates for meal per diem and hotel per diem. Rates vary by location and time of year.
Each Department Administrative Liaison is responsible for initiating the paperwork required for Vendor payments.
Payments to vendors can be made via check or Purchase Card depending on the nature and amount of the expense. Each Department's Administrative Liaison has a P-card which can be used to make payments.
Purchases over $9,999.99
Purchases over $9,999.99 require a requisition and typically cannot be paid via Purchase Card. Department Administrative Liaisons are responsible for initiating either the New Vendor Request Form or a requisition request for an existing vendor.
- Procurement Home
- Adobe check request E-sign login required
Payments to individuals
Payment to individuals for services need to be analyzed for compliance with IRS regulations
Each department administrative liaison is given a Purchase Card for purchases.
- Purchase Card Manual
- JP Morgan login required
- JP Morgan Instructions
- Official Functions
- Official Functions Form
- Deposit Ticket
- Employee Deposit Ticket Form
- Daily Summary
- Daily Summary - Art Gallery
- Daily Summary - J&LLPAC
- Daily Summary - Mail Center
- Daily Summary - Skilled Trade Center
- Daily Summary - SWWC