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July 28, 2020

This update provides guidance to employees and supervisors regarding steps you can take to protect yourself and others when experiencing SYMPTOMS of the coronavirus and what to do if you or someone you have had contact with tests positive.


GUIDANCE FOR ALL EMPLOYEES

Telecommuting and social distancing/hygiene measure continue to be THE BEST defensive measures we can take to manage our situation. The ELT and the HR Department feel confident about what has been done so far and we continue to plan for the future.


What happens if you have SYMPTOMS (not a positive confirmation) of the Corona Virus?

STAY HOME: Follow CDC guidelines for self-quarantine and assessment. If you have SYMPTOMS or have a family member with SYMPTOMS, contact your primary care physician or Teledoc for guidance, if you are too sick to work from home while quarantined or cannot work due to caring for a family member, use your covid or YC provided sick leave. Let your supervisor know you are calling off work.


What happens if you TEST POSITIVE for the Corona Virus?

STAY HOME: Notify your supervisor and self-report if you have tested positive for COVID-19 via the Employee Reporting Form under the COVID-19 panel in the myYC portal. Please isolate per the CDC guidelines. We will take steps to protect your confidentiality AND maintain the safety of the community. Please do not tell your co-workers or others until we have implemented the College Corona Virus Notification Protocol. We want to avoid panic by clearly communicating complete information and instruction. Follow any instructions provided by your healthcare provider related to testing. If you are a benefited employee Teledoc is a good option if you are unable to get in to see your provider.


What happens if you or someone you have had close contact* with TESTS POSITIVE for the Corona Virus?

STAY HOME: Notify your supervisor and self-report if you have had close contact with someone that has tested positive for COVID-19 via the Employee Reporting Form under the COVID-19 panel in the myYC portal. Please isolate per the CDC guidelines. We will take steps to protect your confidentiality AND maintain the safety of the community. Please do not tell your co-workers or others until we have implemented the College Corona Virus Notification Protocol. We want to avoid panic by clearly communicating complete information and instruction. Follow any instructions provided by your healthcare provider related to testing. If you are a benefited employee Teledoc is a good option if you are unable to get in to see your provider.

Note: *Close contact is described as closer than six feet and longer than 15 minutes of contact.


What should you do if a student tells you he/she has tested positive or has had close contact with someone that tested positive for the virus?

Please direct the student to the COVID-19 Student Procedures webpage which will ask them to self-report via the Student Self-Reporting form under the COVID-19 panel in the myYC portal. Also, please ask the student to notify their instructor(s) and isolate per the CDC guidelines. Keep the student’s name confidential.


GUIDANCE FOR SUPERVISORS

What should you do if an employee calls in sick?

If an employee calls in sick, counsel them to follow the self-quarantine and assessment guidance from the CDC if they have CV symptoms. Do not quiz the employee about his/her illness. The employee may self-disclose facts, but you should not ask detailed questions. Discuss whether they will continue working or will not be working. Ensure that sick leave is entered into the time keeping system if needed. Reach out to your HR Business Partner via email for additional guidance.


What should you do if an employee comes to campus with symptoms?

If an employee comes on campus with symptoms (fever, cough, shortness of breath) send them home immediately. They can work from home. Notify your HR Business Partner via email if you send someone home.


What should you do if an employee tells you he/she has tested positive or has had close contact with someone that tested positive for the virus?

If your employee has a POSITIVE TEST or close contact with someone who tested positive, make sure they are out of the work environment, ask them to self-report via the Employee Reporting Form under the COVID-19 panel in the myYC portal, and contact your HR Business partner via email AND phone BEFORE you do anything else. Your HR Business Partner will work with you to implement the College Employee Corona Virus Notification Protocol. Neither the supervisor nor the employee should communicate to others until you have received HR guidance.

As always please feel free to contact your HR Business Partner or enter the questions into the question bank on the HR website.