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Procurement and Contracting

Department goals include

  • Support the educational programs of Yavapai College, by obtaining maximum value from the expenditure of College funds.
  • Promote maximum credibility, efficiency and equity in goods/services received and in relations with requisitioning departments and suppliers.
  • Ensure all contracts are compliant to the applicable laws of the State of Arizona and College policy.
  • Yavapai College Employee Resources

Our Department oversees:

  • Policy and Procedure Management
  • Competitive Procurement
  • Contract Review and Management
  • Purchase Card Program
  • New Supplier Registration
  • Requisitions and PO processing

Supplier Notice

Yavapai College's Procurement and Contract Services currently uses Arizona Procurement Portal (APP) the State of Arizona Procurement Office's online procurement portal. We encourage all suppliers to register with APP.

  • All Solicitations (Requests for Proposals, Invitations for Bids, Requests for Qualifications – construction, etc.) $50,000 and above that are NOT available through a State of Arizona, Yavapai College or cooperative contract will be issued via the Arizona Procurement Portal (APP).
  • While not required by College policy or procedures, at its discretion, the College may also solicit quotes for purchases under $50,000 through APP.
  • Please click on the Supplier Training tab for the APP Overview and Supplier Registration/Enrollment. Any questions regarding APP Registration and/or how to Submit an Offer should be directed to the APP Help Desk at 602-542-7600 or email

Supplier and Purchase Order Forms (pdf files)

YC Substitute W-9 & Supplier Authorization form - download and review if you are interested in doing business with Yavapai College.

Supplier Guide - 2019 - assists your efforts to conduct business with Yavapai County Community College District, doing business as Yavapai College.

YC Purchase Order terms and conditions

Supplier Registration Form - have your company listed on the Yavapai College supplier list.

For consideration of purchases between $5,000 - $49,999, suppliers can register via Yavapai College’s online form.

The information received from this form will be included in the supplier database maintained by the Procurement and Contract Services Department and is available to YC staff. If there are changes to your business information, please submit an updated form. This information will be purged every three years of companies that have not done business with Yavapai College.

Supplier Registration Form

Current Open Invitations for Bid (IFBs)

  • IFB 20-642 Lincoln Electric Robotic Welding Trainer
  • Reference BMP002335 is available on the Arizona Procurement Portal (APP)
  • Questions are due February 27, 2020, 2:30 pm AZ MST.
  • Due date for the IFB is March 5, 2020, 2:30 pm AZ MST.

Current Open Request for Proposals (RFPs)

  • None at this time

Current Open Request for Qualifications (RFQus)

  • None at this time

Awarded Projects

  • IFB20-641: Wine Bottling Line - awarded to Vintner Vault on 09/30/19
  • RFP20-322: Water Testing Services and Chemicals - awarded to ProChemTech on 08/21/19