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Closure Info: Q&A

Delays and Closure Information and FAQ

snowplowYavapai College is committed to providing a safe environment for all students, faculty, staff and visitors.

While Yavapai College makes every attempt to maintain normal operating hours, from time to time inclement weather or infrastructure emergencies may necessitate delays or closure of the College.

In these situations, the College President and Campus Police will make the decision at the earliest possible time to allow faculty, students and staff to plan accordingly. In most instances the college status will be communicated by 5:30 am. The decision will be based on actual conditions and/or forecasts with safety as the primary goal.

Please keep in mind that the decision to travel to Yavapai College is always a personal one and if you are not comfortable traveling in adverse conditions you should notify your instructor or supervisor of your choice to stay home.

Classes cannot be cancelled or relocated by an instructor without authorization from Administration. If the College is closed all practices and rehearsals are also cancelled.

Please note that while the College does consider the status of local school districts in its decision, Yavapai College’s response is independent of other schools or business.

Because many students, faculty and staff travel from afar, closures and delays apply to all campuses and centers district-wide (if Prescott is closed, so is Clarkdale, Sedona etc.).

In all closure or delay situations, the announcement will be posted on the College’s website and shared with local media. Mobile text alerts will be sent out to those who have registered to receive the alerts: alertYC Text Message Sign-up Page


Response Options

Delayed Opening

A delayed opening will be declared when the College President and Campus Police conclude that additional time is necessary for crews to clear roadways, paths and sidewalks to ready the campus for operation. Alert messaging will specify the opening time. During a delay the campus is closed and any class, college facility (libraries, pools, tennis courts etc.) or activity that would have begun before (or during) is cancelled. Classes, activities and facilities that were scheduled to begin after the re-opening time will occur as normal. Note: At the discretion of the instructor, abbreviated classes and activities may resume once the College has reopened. Check your syllabus for course specific information and exceptions.


Full Closure

If the President and Campus Police determine to close a campus or center, all campuses district-wide will be closed. As with a delay, classes, college facilities (pools, tennis courts etc.) or scheduled activity is cancelled. All offices and facilities will be locked. Note: The Performing Arts Center and Family Enrichment Center may remain open despite a campus closure. Please see the PAC and FEC sections below.


Mid-day Closure

If, during the day, the President and Campus Police determine that an early closure is warranted (typically because of worsening conditions) an early closure may be declared. The details will be communicated in the same manner as a delay or full closure. All but essential storm response personnel should exit the campus within 30 minutes of the closure. Note: The Performing Arts Center and Family Enrichment Center may remain open despite a campus closure. Please see the PAC and FEC sections below.


PLEASE NOTE

During times of closure (including delays) only essential personnel are permitted on campus and buildings will be locked. This is for everyone’s benefit and safety since the sidewalks, parking lots and roads cannot be cleared properly if vehicles are in the way. Some facilities, e.g. tennis courts, pools or fields, may not be immediately available while crews clear other areas.

Only Yavapai College Facilities employees are permitted to plow, shovel, de-ice or otherwise participate in snow or ice removal.


Where to get information

  • Yavapai College Home Page: yc.edu
  • Local Radio Stations: KPPV 106.7 FM , KDDL 94.3 FM , KQNA 1130 AM, Jack 94.7 FM, and 107.1 FM Spanish
  • alertYC Text Message Sign-up Page
  • YC.edu email addresses will also receive notifications.

Yavapai College Performing Arts Center (PAC)

The PAC Box Office will be closed during a campus closure.

The box office phone message (928-776-2000 or toll free 877-928-4253) will indicate the box office is presently closed due to a campus closure, but shows have not been cancelled.

PAC shows will NOT be cancelled unless there are extenuating circumstances, such as the artist not being able to come.

If a show is cancelled:

  1. All ticket-holders are e-mailed through the ticketing system to notify of the cancellation.
  2. A separate public service announcement will be released to the media.
  3. The box office phone message (928-776-2000 or toll free 877-928-4253) will indicate the show is cancelled.

Family Enrichment Center (FEC)

Parents will be notified through the alertYC system of any closures that affect the FEC.

In the event of an early closure parents are expected to pick up their child promptly. All parents must have three people on the child's emergency card who would be available to pick up if the parent is unable.

An FEC staff member will remain with a child who has not been picked up until the parent or person authorized to pick up has arrived. Late fees may apply. Parents will be notified directly in the unlikely event that conditions require relocation or evacuation.

A 2-hour closure indicates that the FEC will open at 10:00 a.m. A 4-hour closure indicates that the FEC will open at 12:00 pm.


Non-College Organizations or Events Using College Facilities

Please check with the organizer of your event.


Closure and Delay FAQ


Q: What does being closed mean?

A: Full Closure - If the President and Campus Police determine to close a campus or center, all campuses district-wide will be closed. As with a delay, classes, college facilities (pools, tennis courts etc.) or scheduled activity is cancelled. All offices and facilities will be locked. Note: The Performing Arts Center and Family Enrichment Center may remain open despite a campus closure. Please see the PAC and FEC specific sections.

Mid-day Closure - If, during the day, the President and Campus Police determine that an early closure is warranted (typically because of worsening conditions) an early closure may be declared. The details will be communicated in the same manner as a delay or full closure. All but essential storm response personnel should exit the campus within 30 minutes of the closure. Note: The Performing Arts Center and Family Enrichment Center may remain open despite a campus closure. Please see the PAC and FEC specific sections.


Q: What does a Delayed Opening mean?

A: A delayed opening will be declared when the College President and Campus Police conclude that additional time is necessary for crews to clear roadways, paths and sidewalks to ready the campus for operation. Alert messaging will specify the opening time. During a delay the campus is closed and any class, college facility (libraries, pools, tennis courts etc.) or activity that would have begun before (or during) is cancelled. Classes, activities and facilities that were scheduled to begin after the re-opening time will occur as normal. Note: At the discretion of the instructor or organizer, abbreviated classes and activities may resume once the College has reopened. Check your syllabus for course specific information and exceptions.


Q: My class, meeting or event starts before the delayed opening. What should I do?

A: If a delay is called for, all campuses and centers will open at the time specified in alerts and other messaging. Any event with a starting time prior to the opening time is cancelled. Events with starting times at or after the opening time will occur at their regular time. . Note: At the discretion of the instructor or event organizer, abbreviated classes and activities may resume once the College has reopened. Check your syllabus or event organizer for course or event specific information and exceptions.


Q: The Prescott campus is closed (or on a delay) because of snow, but my class is at the Verde (or other) campus. Is that location closed even though it didn’t snow there?

A: Yes. Because many students, faculty and staff travel from afar, if any location of the College is closed or on a delayed opening, all locations will follow that same schedule regardless of local conditions (if Prescott is closed, so is Clarkdale, Sedona etc.).


Q: My class or event starts very early and I need to leave home before the announcement to delay or close is made. What should I do?

A: Every effort will be made to announce a decision as early as possible. In most cases the decision will be announced by 5:30 am. Pay close attention to the weather, forecasts and announcements.

The decision to travel to Yavapai College is always a personal one and if you are not comfortable traveling in adverse conditions you should notify your instructor or supervisor of your choice to stay home.


Q: My child attends the Family Enrichment Center. How do delays or closures affect the FEC?

A: Parents will be notified through the alertYC system of any delays or closures that affect the FEC.

In the event of an early closure parents are expected to pick up their child promptly. All parents must have three people on the child's emergency card who would be available to pick up if the parent is unable.

An FEC staff member will remain with a child who has not been picked up until the parent or person authorized to pick up has arrived. Late fees may apply. Parents will be notified directly in the unlikely event that conditions require relocation or evacuation.

A 2-hour delay indicates that the FEC will open at 9:45 a.m. A 4-hour delay indicates that the FEC will open at 11:45 am.


Q: I'm an employee with regular hours other than 8 am – 5 pm. When should I come in if the opening is delayed?

A: Consult your supervisor prior to bad weather and check the policy for employees.


Q: I planned to use the pool, tennis courts, baseball field etc. Can I still use it when the college is closed?

A: No. If the College is closed or on a delayed opening it is because conditions have been judged unsafe and time is needed for crews to clear roads and paths or address an infrastructure concern. In extreme situations, some outdoor facilities may not be available for up to 2 days.


Q: My child attends high school in the area and they are closed. Does that mean the College is closed too?

A: Not necessarily. While the College does consider the status of local school districts in its decision, Yavapai College’s response is independent of other schools or business.


Q: My non-college group or organization is scheduled to hold an event at the College, but the weather is bad. Is the event still happening?

A: Please check with the organizer of your event.


Q: I have tickets to a show at the Performing Arts Center. Is it still happening?

A: The PAC Box Office will be closed during a campus closure.

The box office phone message (928-776-2000 or toll free 877-928-4253) will indicate the box office is presently closed due to a campus closure, but shows have not been cancelled.

PAC shows will NOT be cancelled unless there are extenuating circumstances, such as the artist not being able to come.

If a show is cancelled:

  1. All ticket-holders are e-mailed through the ticketing system to notify of the cancellation.
  2. A separate public service announcement will be released to the media.
  3. The box office phone message (928-776-2000 or toll free 877-928-4253) will indicate the show is cancelled.

Q: I love to shovel snow. Can I help?

A: Thanks, but no. Only Yavapai College Facilities employees are permitted to plow, shovel, de-ice or otherwise participate in snow or ice removal.