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Procurement and Contract Services

Department goals include

  • Support the educational programs of Yavapai College, by obtaining maximum value from the expenditure of College funds.
  • Promote maximum credibility, efficiency and equity in goods/services received and in relations with requisitioning departments and suppliers.
  • Ensure all contracts are compliant to the applicable laws of the State of Arizona and College policy.
  • Yavapai College Employee Resources

Our Department oversees:

  • Policy and Procedure Management
  • Competitive Procurement
  • Contract Review and Management
  • Purchase Card Program
  • New Supplier Registration
  • Requisitions and PO processing

Supplier Notice

Yavapai College's Procurement and Contract Services currently uses Arizona Procurement Portal (APP) the State of Arizona Procurement Office's online procurement portal. We encourage all suppliers to register with APP.

  • All Solicitations (Requests for Proposals, Invitations for Bids, Requests for Qualifications – construction, etc.) $50,000 and above that are NOT available through a State of Arizona, Yavapai College or cooperative contract will be issued via the Arizona Procurement Portal (APP).
  • While not required by College policy or procedures, at its discretion, the College may also solicit quotes for purchases under $50,000 through APP.
  • Please click on the Supplier Training tab for the APP Overview and Supplier Registration/Enrollment. Any questions regarding APP Registration and/or how to Submit an Offer should be directed to the APP Help Desk at 602-542-7600 or email

Supplier and Purchase Order Forms (pdf files)

YC Substitute W-9 & Supplier Authorization form - if you are interested in doing business with Yavapai College, please download, fill out and save the document to your computer. Then click the link at the bottom of the W-9 form to submit via Secure File Upload (in lieu of emailing)

Your screen will look like this once at the Secure File Uploader site. Please follow these instructions to upload:

  1. Please fill in the following two fields:  First Name and Last Name
  2. The following two fields can be left blank: Y# and Username
  3. For email enter:
  4. Use the drop down arrow in the field “Where should we deliver this document?” to select “Procurement”
  5. Use the drop down arrow in the field “What type of document are you uploading?” to select “W-9 Form or Substitute W-9 Supplier Authorization Form”
  6. Click on “Choose File” and then select the saved W-9 file from your computer.
  7.  In the field that states, “Please indicate who requested this document and why so we may deliver it to them.” You have to type in something, even “W9” will suffice.
  8. Then click on “Upload Document”.
  9.  If you receive an error message of any kind, the W-9 will need to be uploaded again.    

Secure File

Supplier Guide - 2019 - assists your efforts to conduct business with Yavapai County Community College District, doing business as Yavapai College.

YC Purchase Order terms and conditions

Supplier Registration Form - have your company listed on the Yavapai College supplier list.

For consideration of purchases between $5,000 - $49,999, suppliers can register via Yavapai College’s online form.

The information received from this form will be included in the supplier database maintained by the Procurement and Contract Services Department and is available to YC staff. If there are changes to your business information, please submit an updated form. This information will be purged every three years of companies that have not done business with Yavapai College.

Supplier Registration Form

Current Open Invitations for Bid (IFBs)

  • IFB 20-644 Residence Hall Re-piping and Installing Bathroom Fixtures
  • Reference BMP002411 is available on the Arizona Procurement Portal (APP)
  • Questions are due March 30, 2020, 2:30 pm AZ MST.
  • Due date for the IFB is April 6, 2020, 2:30 pm AZ MST.
  • We are unable to post the video "site visit" within the Arizona Procurement Portal.
    Here is a link to the video on  Any questions regarding the video and / or soliciation has to be submitted via the Discussions Forum within APP by the due date listed above.  
  • IFB 20-645 Manufacturing and Fabrication Equipment
  • Reference BMP002498 is available on the Arizona Procurement Portal (APP)
  • Due date for the IFB is May 4, 2020, 2:30 pm AZ MST.

Current Open Request for Proposals (RFPs)

  • None at this time

Current Open Request for Qualifications (RFQus)

  • None at this time

Awarded Projects

  • IFB20-641: Wine Bottling Line - awarded to Vintner Vault on 09/30/19
  • RFP20-322: Water Testing Services and Chemicals - awarded to ProChemTech on 08/21/19
  • IFB20-642: Lincoln Electric Robotic Welding Trainer – awarded to Airgas USA LLC on 04/02/20
  • IFB20-643: Medical Training Equipment - awarded to Anatomical Worldwide LLB (dba Anatomy Warehouse, Diamedical USA Equipment LLC, Enerspect Medical Solutions LLC, Henry Schein, Inc., Hill-Rom Company, Inc., Kemper Medical Inc., Laerdal Medical Corporation, Medline Industries, Inc., and Pocket Nurse Enterprises Inc. on 05/04/20