Campus Operations and Support

Facilities Management

Request maintenance, manage building access, reserve a college vehicle, plan space changes, and find Facilities forms and guidance.

Submit a work request (opens in a new tab) View common tasks

After-hours or weekend emergency: Call Campus Safety at 928-237-0420. Report fire, flooding, major leaks, gas odor, power outages, critical HVAC failures, immediate safety risks, or conditions that may damage a building or stop classes or work.

Start here

Complete a common Facilities task

The most frequently used systems and forms are grouped here. College login or approval may be required.

Reserve a college vehicle

Review driver eligibility, available vehicle types, and the information required for a reservation.

View vehicle instructions

Department scope

What Facilities Management supports

Facilities helps maintain safe, clean, functional, and comfortable environments for learning and work across Yavapai College locations.

Building systemsMaintenance, repairs, HVAC, electrical, plumbing, and building operations.
Campus environmentCustodial services, landscaping, comfort, and general facility condition.
Access and security supportBuilding schedules, access credentials, physical keys, and coordination with Campus Safety.
Space planningOffice assignments, room-use changes, furniture, equipment placement, and remodeling review.
Property and standardsProperty disposal, technical standards, signage, and installation requirements.
TransportationCollege fleet management, driver credential review, and vehicle reservations.

Repairs and service

Maintenance requests and emergencies

Use the request type that matches the urgency and impact of the problem.

Department liaisons or supervisors who are approved requestors should submit non-emergency requests through MainBoss.

Open MainBoss (opens in a new tab) MainBoss instructions PDF, opens in a new tab
  • Urgent during business hours: Call 928-776-2180 for hot/cold comfort problems, fire-related issues, leaks, spills, and restroom or plumbing problems.
  • Non-urgent: Enter a MainBoss work request. Typical completion is one to three weeks, depending on scope, parts, scheduling, and priority.
  • No update after three weeks: Email facilities@yc.edu and include the request details.

An after-hours emergency is a condition that creates an immediate safety risk, threatens building damage, or significantly disrupts classes or work.

  • Fire, smoke, or a suspected gas odor
  • Flooding, a major leak, or a serious plumbing failure
  • A power outage affecting critical operations
  • A critical HVAC failure during severe temperatures
  • Any other condition that may injure someone or cause substantial damage
Call Campus Safety at 928-237-0420. Campus Safety will contact the Facilities on-call employee when needed.

Submit a MainBoss request and include the building number, room number, and the exact sign wording entered line by line.

Departments purchase whiteboards and corkboards. Facilities can install them through a MainBoss request. After installation, Facilities does not routinely move or remove them because wall repair and painting may be required.

  • During campus closures, contact Campus Safety at 928-237-0420 before entering a campus location.
  • Do not prop exterior doors. Open doors reduce HVAC efficiency, create pest-control problems, and may create security risks.

Buildings and credentials

Access, ID cards, Mobile ID, and keys

Access requests must identify the exact locations needed and follow the required approval process.

A supervisor should complete the Location Access Request Form, obtain approval from the dean or division director, and email it to facilities@yc.edu.

Location Access Request Form PDF, opens in a new tab

  • ID cards and Mobile IDs require a photo upload through the myYC portal before building access can be configured.
  • List every building number for which card or Mobile ID access is requested.
  • Request metal keys by campus location, building, and room number—not by the number stamped on the key.
  • For cabinet or file-drawer keys, provide the key-core number shown on the lock.

Learn about Mobile ID setup

Call Campus Safety at 928-237-0420 for a door unlock that requires a physical key.

Facilities schedules exterior card-reader doors according to classes and events maintained in Coursedog.

Planning and stewardship

Purchases, space changes, and property disposal

Facilities review helps protect building systems, accessibility, safety, maintenance capacity, and long-term space use.

Contact Facilities before purchasing an item that will be placed on the floor, mounted on a wall, used outdoors, or connected to electricity.

  • Email facilities@yc.edu with a product link, dimensions and specifications, a photo, and the intended location.
  • Facilities will provide written approval when appropriate.
  • For a purchasing-card transaction, include the approval email with the receipt.
  • A Space Allocation Form may also be required.

Use the form for:

  • Assigning an office to a new or existing employee
  • Purchasing specialized equipment that requires service or maintenance
  • Requesting new furniture, furniture rearrangement, or a room refresh
  • Changing the existing use of a room or area
  • Requesting remodeling or other physical alterations

Major purchases or remodeling require an identified capital, grant, or department funding source.

Space Allocation Form PDF, opens in a new tab
Space Utilization Procedures PDF, opens in a new tab

  1. Complete the Property Disposal Form and obtain budget-manager approval.
  2. For a capital asset valued at $5,000 or more, include the asset-tag number, serial number, and description.
  3. Email the approved form to facilities@yc.edu.
  4. Facilities will coordinate pickup.

Property Disposal Form PDF, opens in a new tab

College transportation

Vehicle eligibility and reservations

Facilities vehicles are available for approved college activities and may be driven only by approved drivers.

Available vehicle types

  • Three 12-passenger vans
  • One sedan
  • One pickup truck with a hitch
  • One box truck

Driver eligibility

  • Upload a valid driver license and current insurance card through the Driver Credentials form. YC login is required.
  • Facilities can request a 39-month Motor Vehicle Record from ADOT for an Arizona license.
  • Drivers licensed in another state must obtain their own 39-month Motor Vehicle Record and email it to facilities@yc.edu.
Open Driver Credentials form (opens in a new tab)

Email facilities@yc.edu with:

  • Driver name
  • Date or dates of travel
  • Destination
  • Requested vehicle type
  • FOAP for single-day travel, or an approved Travel Request Form for multi-day travel

The driver must complete the driver-credential process before the reservation is made.

Cancel promptly. Notify Facilities as soon as possible when a vehicle is no longer needed so it can be released to another college user.

Travel packets and keys are issued on the business day before travel during Facilities office hours:

  • Monday–Thursday: 7:30 a.m.–4:30 p.m.
  • Friday: By appointment only during fall and spring semesters

Documents and planning

Facilities resources

Reference standards, long-range planning information, and department newsletters.

Campus Master Plan

Explore the long-range framework guiding campus facilities, priorities, infrastructure, and capital investment.

Visit the Campus Master Plan

Help and location

Contact Facilities Management

For questions about requests, forms, access, vehicles, property, or space planning, contact the Facilities office.

Facilities Office

928-776-2180

facilities@yc.edu

Hours and location

Building 20, Prescott Campus

Monday–Thursday: 7:30 a.m.–4:30 p.m.

Friday: By appointment only

After-hours emergency

Campus Safety

928-237-0420

Our goal: Provide students, visitors, faculty, and staff with safe, clean, well-maintained, and comfortable places to learn and work through capable employees, collaboration, responsible stewardship, and consistent service.